#AppleNotes
Did you know you can share your notes with other iCloud users in Apple Notes? Besides, you can also collaborate with others to work on the same notes, everyone can see each other's changes. Let me show you how.
Prerequisite
You need an iCloud account and have to be logged in to your Apple device or on icloud.com and make sure your iCloud is turned on.
The same goes for the people you want to share with.
On iPhone or iPad
iPad has a very similar interface, so we use iPhone as the example.
- Open a folder or note
- Click the share button
- Choose Message to send the invitation directly
- Or choose
Invite with Link
to copy the invitation link and send it via email or any IM apps
🎉Congratulations. Now, everything you do in the folder will be seen by the invited people.
Disable collaborating
By default, the people you invite can make changes and invite others. If you don't want others to make changes or invite others, you can change the permissions in Manage Shared Folder
.
- Tap the options menu
- Choose
Manage Shared Folder
Tap on an email or Share Options
Choose View only
, and it'll disable Can add people
as well.
On Mac
- Right click the folder or note you want to share
- Choose
Share Folder
- Choose Message to send the invitation directly
- Or choose
Invite with Link
to copy the invitation link and send it via email or any IM apps
- Type in the email you want to share
- Press
Enter
to confirm - Click
Copy link
Disable collaborating
By default, the people you invite can make changes and invite others. If you don't want others to make changes or invite others, you can change the permissions in Manage Shared Folder
.
- Right click the folder
- Choose
Manage Shared Folder
Choose can view only
, it'll disable Anyone can add more people
as well.
Bonus tip - change history
You can also see all change histories by Show Folder Activity
.
on iPhone
- Tap the user button
- Select
Show Folder Activity
See all activities
On Mac
- Right click the folder
- Choose
Show Folder Activity
Final thoughts
That's all steps to share and collaborate in Apple Notes.
I hope this tutorial helps you use Apple Notes effectively.
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